ATIDI: Administrative Assistant – Lusaka, Zambia

Southern Africa
Posted 2 weeks ago

Reference No. SR-AAZAM-001

CA Global Headhunters has been retained by ATIDI based in Nairobi, Kenya to recruit for this position. For more information on ATIDI please visit their website www.atidi.africa. Should you meet the minimum requirements and wish to apply for the position please apply directly to CA Global Headhunters.


 


Reference Number: SR-AAZAM-001


 


Nature and Scope:


Reporting to the Field Office Underwriter/Regional Representative, the Administrative Assistant will be responsible for providing administrative and secretarial services to the Underwriting Department in a Region.


 


Key Duties and Responsibilities:


  • Draft minutes during meetings and undertake a follow-up action as may be required from meetings;
  • Assist the Underwriters in creating documents, letters, spreadsheets and power point presentations;
  • Prepare and distribute memos and documents;
  • Receive and circulate electronic Underwriting reports through approvers;
  • Prepare and monitor pipeline deals for the Underwriting team;
  • Receive, allocate and log enquiries in the Underwriting System;
  • Generate Policy Numbers from the Underwriting System;
  • Attend to visitors, telephone calls, mail, and their follow-ups as may be necessary in the Underwriters office;
  • Dispatch outgoing mail and internal communication from the Underwriter’s office;
  • Manage domestic and international travel arrangements for the Underwriter’s office;
  • Support the communications team in organizing any in-country missions or wherever required manage ATI’s marketing activities;
  • Organize and maintain electronic and paper files for the Underwriter’s office;
  • Manage Office Expenses and Petty Cash;
  • Synchronize calendars and appointments for the Underwriter; and
  • Perform any other duty as may be required by the supervisor.


 


Qualification & Skills:


  • A Bachelor’s degree in secretarial studies or office management or business administration, or other relevant qualification;
  • A minimum of four (4) years of experience as an Administrative Assistant in a banking, insurance or commercial environment;
  • Ability to draft memos and letters with minimum or no supervision;
  • Ability to prioritize tasks, work under pressure and meet urgent deadlines;
  • Excellent communication (oral, written, presentation) and interpersonal skills;
  • Ability to work in a multi-cultural environment;
  • Proficiency in MS Office suite of packages;
  • Demonstrate ATIDI’s core values – unity of purpose, customer first approach, integrity, getting it first the right time and creativity; and
  • French language competency will be an added advantage.


 


Benefits and Contractual information:


  • Permanent Contract
  • Willing and able to reside in Lusaka, Zambia
  • Only qualified candidates are encouraged to apply.


 


The closing date for application is 26 June 2024 at Midnight Nairobi time.


 


Please submit an Application Letter, Personal History Form, CV, plus details of your current remuneration package along with details of three referees to atidi-recruitment@caglobalint.com


Please visit www.caglobalint.com for more exciting opportunities.


 


CA Global Finance


 


CA Global will respond to short-listed candidates only. If you have not had any response in two weeks, please consider your application unsuccessful. However, your CV will be kept in our database for any other suitable positions.

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